Privacy Policy

PRIVACY NOTICE
Everlight Studios

This Privacy Notice explains how Rainy Grinch Ltd trading as Everlight Studios collects, uses and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

  1. Data Controller

Rainy Grinch Ltd trading as Everlight Studios
Company Number: 17073234
Registered Address: 9 Mersey Place, Winsford, CW7 3LH
Email: peter@everlightstudios.co.uk

For the purposes of data protection law, Rainy Grinch Ltd is the data controller responsible for the personal data collected in connection with wedding videography services.

  1. Information We Collect

Everlight Studios may collect and process the following personal information:

  • Names of clients

  • Email addresses

  • Telephone numbers

  • Postal addresses

  • Wedding details such as venue and event schedule

  • Photographic and video footage recorded during the wedding

This information is typically provided directly by the client when making an enquiry or booking services.

  1. How We Use Personal Data

Personal data is used for the following purposes:

  • Responding to enquiries

  • Managing bookings and contracts

  • Delivering videography services

  • Communicating before and after the wedding

  • Delivering finished wedding films

  • Maintaining business records and accounts

  • Follow up on service enquiries

Where wedding footage is used for portfolio or promotional purposes, this will be done in accordance with the terms agreed in the wedding videography agreement.

  1. Legal Basis for Processing

Personal data is processed under the following lawful bases:

  • Contract - where processing is necessary to fulfil the wedding videography agreement

  • Legitimate interests - to operate and improve the services of Everlight Studios

  • Legal obligation - where data must be retained for accounting or legal purposes

  1. Storage and Security

Personal data is stored securely and only accessible by Everlight Studios.

Reasonable technical and organisational measures are used to protect personal data from unauthorised access, loss, misuse or disclosure.

  1. Data Retention

Personal data will only be retained for as long as necessary to fulfil the purposes described in this notice.

Typical retention periods include:

  • Client contact information and contracts retained for accounting and legal purposes

  • Raw video footage retained for approximately 3 months

  • Final edited wedding films retained for at least 12 months

Clients are responsible for downloading and securely storing their wedding films once delivered.

  1. Sharing of Data

Everlight Studios does not sell or rent personal data to third parties.

Personal data may be shared with trusted service providers where necessary to operate the business, such as:

  • cloud storage providers

  • file delivery services

  • accounting software

These providers process data only as required to deliver their services.

  1. Your Data Protection Rights

Under UK GDPR, individuals have the right to:

  • request access to their personal data

  • request correction of inaccurate data

  • request deletion of personal data where appropriate

  • object to certain types of data processing

  • lodge a complaint with the Information Commissioner's Office (ICO)

Requests relating to personal data should be sent to:

peter@everlightstudios.co.uk

  1. Changes to This Privacy Notice

Everlight Studios may update this Privacy Notice from time to time to reflect changes in legal requirements or business operations.

The latest version will always be available on the Everlight Studios website.

Last Update: March 2026