PRIVACY NOTICE

Everlight Studios

This Privacy Notice explains how Rainy Grinch Ltd trading as Everlight Studios collects, uses and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data Controller

• Rainy Grinch Ltd trading as Everlight Studios

• Company Number: 17073234

• Registered Address: 9 Mersey Place, Winsford, CW7 3LH

• Email: peter@everlightstudios.co.uk

For the purposes of data protection law, Rainy Grinch Ltd is the data controller responsible for the personal data collected in connection with wedding videography services and related enquiries.

Information We Collect

Everlight Studios may collect and process the following personal information:

• - Names

• - Email addresses

• - Telephone numbers

• - Postal addresses

• - Wedding details such as venue, date and event schedule

• - Information submitted via website contact or enquiry forms

• - Marketing preferences where you choose to opt in

• - Photographic and video footage recorded during the wedding

This information is typically provided directly by you when you make an enquiry, complete a form on our website, or engage our services.

How We Use Personal Data

Personal data is used for the following purposes:

• - Responding to enquiries

• - Managing bookings and contracts

• - Delivering videography services

• - Communicating before and after the wedding

• - Delivering finished wedding films

• - Maintaining business records and accounts

• - Following up on enquiries

• - Sending marketing communications where consent has been provided

Where wedding footage is used for portfolio or promotional purposes, this will be done in accordance with the terms agreed in the wedding videography agreement.

Marketing Communications

We may use your personal data to send you information about our services, offers or updates where you have opted in to receive such communications.

Marketing emails are sent using our third-party email marketing provider, Brevo.

We will only send marketing communications where you have given your consent. You can withdraw your consent at any time by:

• - clicking the unsubscribe link included in any marketing email

• - contacting us at peter@everlightstudios.co.uk

We do not send unsolicited marketing communications.

Legal Basis for Processing

We process personal data under the following lawful bases:

• - Contract – where processing is necessary to fulfil a booking or provide requested services

• - Legitimate interests – to respond to enquiries and operate and improve our services

• - Consent – for sending marketing communications

• - Legal obligation – where we are required to retain data for accounting or legal purposes

Website Forms and Lead Collection

When you submit an enquiry or contact form via our website (hosted on Squarespace), your data is securely transmitted and stored. This data may be integrated with our email and customer management systems, including Brevo, for the purposes described in this notice.

Storage and Security

Personal data is stored securely and is only accessible by Everlight Studios and authorised service providers where necessary.

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse or disclosure.

Data Retention

Personal data will only be retained for as long as necessary to fulfil the purposes described in this notice.

Typical retention periods include:

• - Client contact information and contracts retained as required for legal and accounting purposes

• - Raw video footage retained for approximately 3 months

• - Final edited wedding films retained for at least 12 months

Clients are responsible for downloading and securely storing their wedding films once delivered.

Sharing of Data

Everlight Studios does not sell or rent personal data to third parties.

Personal data may be shared with trusted service providers where necessary to operate the business, including:

• - Brevo (email marketing and contact management)

• - Squarespace (website hosting and form collection)

• - Cloud storage providers

• - File delivery services

• - Accounting software providers

These providers process data on our behalf and in accordance with data protection laws.

Where data is transferred outside the United Kingdom, appropriate safeguards are in place.

Your Data Protection Rights

Under UK GDPR, you have the right to:

• - request access to your personal data

• - request correction of inaccurate or incomplete data

• - request deletion of your personal data where appropriate

• - object to or restrict certain types of processing

• - withdraw consent for marketing at any time

• - lodge a complaint with the Information Commissioner's Office (ICO)

Requests relating to personal data should be sent to:

peter@everlightstudios.co.uk

Changes to This Privacy Notice

Everlight Studios may update this Privacy Notice from time to time to reflect changes in legal requirements or business operations.

The latest version will always be available on the Everlight Studios website.

Last Updated: March 2026